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Senior Administrative Assistant

Apply now Job no: 495387 Work type: Regular Full-Time Location: Chicago – 55 East Monroe Street, IL Capability Area: Contracts and Grants, Administration

JOB DESCRIPTION:

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently. This person must be flexible, well organized and pay careful attention to detail. He/she should enjoy the administrative challenges of supporting a leadership team in a rapidly evolving research landscape that is often fast-paced. The candidate should demonstrate the ability to prioritize and manage multiple projects simultaneously and follow through in a timely manner, sometimes working under pressure.  Also critical is the ability to be resourceful and efficient, while exhibiting a high degree of professionalism. He/she will also need to quickly comprehend and act on changing priorities when necessary and proactively address administrative issues and needs.

DEPARTMENT: CONTRACTS AND GRANTS

The NORC Contracts and Grants department serves both internal NORC departments and external partners. Staff members work hard to stay current with changing federal regulations through ongoing training and are responsible for federal compliance and reporting.​​

RESPONSIBILITIES:
  • Coordinate complex scheduling, travel arrangements, and expense reporting
  • Plan, coordinate, and prepare for business meetings, events, luncheons, and dinners involving both internal staff and external clients/partners including scheduling, material preparation, and logistics/technology needs (video conferencing, presentations, Web Ex, etc.)
  • Develop and design improved administrative procedures to promote the timely processing and submission of all administrative deliverables
  • Complete select government reporting requirements for the organization
  • Cost accounting system data entry
  • Prepare and/or integrate information needed to compose both routine and non-routine correspondence, reports, documents, and presentations
  • Build strong relationships throughout the company to support and facilitate the collaborative team environment
  • Review documents to ensure accuracy and quality, and revise as needed
  • Attend meetings with the purpose of taking minutes
  • Greet visiting clients, guests, and employees
  • Independently perform varied administrative duties
REQUIRED SKILLS:
  • High school degree or equivalent experience, Bachelors degree preferred
  • A minimum of 3 years of experience supporting senior management required; interest or background in research preferred
  • Strong organizational skills, with proven experience prioritizing work and coordinating multiple projects at one time
  • Intermediate or better level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
  • Polished demeanor and comfort working with staff at all levels in the organization
  • Strong skills in creating and maintaining document management systems including using Share Point
  • Excellent communication skills, including solid writing and basic proofreading ability
  • A strong focus on detail, accuracy, and work quality with the ability to take on full ownership of assigned tasks
  • Ability to work effectively and productively with little direct supervision
  • Well-developed problem-solving and decision-making skills
  • Discretion in handling sensitive and/or confidential material
  • Interest and ability to work on a team in a highly collaborative environment
WHAT WE DO:

NORC at the University of Chicago is an objective, non-partisan research institution that delivers reliable data and rigorous analysis to guide critical programmatic, business, and policy decisions. Since 1941, our teams have conducted groundbreaking studies, created and applied innovative methods and tools, and advanced principles of scientific integrity and collaboration. Today, government, corporate, and nonprofit clients around the world partner with us to transform increasingly complex information into useful knowledge.

WHO WE ARE:

For over 75 years, NORC has evolved in many ways, moving the needle with research methods, technical applications and groundbreaking research findings. But our tradition of excellence, passion for innovation, and commitment to collegiality have remained constant components of who we are as a brand, and who each of us is as a member of the NORC team. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.

EEO STATEMENT: 

NORC is an affirmative action, equal opportunity employer that values and actively seeks diversity in the workforce. NORC evaluates qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, and other legally- protected characteristics.

 

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