| JOB SUMMARY: |
The Administrative Assistant for NORC People will provide comprehensive support to the NORC People team and department operations. The ideal candidate will be experienced in handling a wide range of HR and administrative support related tasks and will be able to work independently with little supervision. Must be well organized, a problem solver, flexible, adaptable to changes and enjoy the challenges of supporting the department.
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| DEPARTMENT: NORC People |
The NORC People department supports NORC's mission and values by collaborating with research, operations, and administrative departments to recruit, develop, and retain top staff. Because NORC is a government contractor, the NORC People team plays a large role ensuring that all staff information and systems remain secure and that our organization is fully compliant with our policies. NORC People is responsible for talent acquisition, hiring, benefits administration, employee relations matters, and performance evaluation programs to ensure our organization is maintaining compliance while keeping employees’ best interests in mind.
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| RESPONSIBILITIES: |
- Prepare and arrange internal, external, and cross-departmental meetings (in-person, video), including catering and other services.
- Manage NORC People email inbox according to established guidelines.
- Manage general office support functions such as ordering and tracking supplies.
- Make travel arrangements for department as needed.
- Process and submit department invoices and purchase orders.
- Assist in preparing expense reports for NP senior leadership
- Assist Talent Acquisition function with routine processes, such as posting jobs.
- Assist Compliance team with routine audit processes in accordance with established guidelines.
- Assist T&D function with administrative responsibilities.
- Assist with special projects.
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| REQUIRED SKILLS: |
- Bachelor's degree or equivalent experience preferred
- At least 1 year of relevant experience supporting an organization or department in a fast-paced environment
- Experience working in HR or related field required preferred
- Advanced expertise in Microsoft Outlook, Excel, Word and PowerPoint, and an overall proficiency with technology and software; strong PowerPoint design skills a plus
- Demonstrated effective communication skills and the ability to work collaboratively
- Ability to handle sensitive material in a confidential manner
- Strong writing and editing skills
- Creativity, a positive attitude, and the ability to identify problem-solve and recommend process improvements
- Flexibility, ability to pivot quickly, enjoys and thrives in non-routine tasks and situations
- Ability to be proactive, actively seek opportunities, identify possible obstacles, and propose solutions
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| SALARY AND BENEFITS: |
The pay range for this position is $46,000 – $69,000.
This position is classified as regular. Regular staff are eligible for NORC’s comprehensive benefits program. Benefits include, but are not limited to:
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Generously subsidized health insurance, effective on the first day of employment
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Dental and vision insurance
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A defined contribution retirement program, along with a separate voluntary 403(b) retirement program
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Group life insurance, long-term and short-term disability insurance
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Benefits that promote work/life balance, including generous paid time off, holidays; paid parental leave, bereavement leave, tuition assistance, and an Employee Assistance Program (EAP).
NORC’s Approach to Equity and Transparency
Pay and benefits transparency helps to reduce wage gaps. As part of our commitment to pay equity and salary transparency, NORC includes a salary range for each job opening along with information about eligible benefit offerings. At NORC, we take a comprehensive approach to setting salary ranges and reviewing raises and promotions, which is overseen by a formal Salary Review Committee (SRC).
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| WHAT WE DO: |
NORC at the University of Chicago is an objective, non-partisan research institution that delivers reliable data and rigorous analysis to guide critical programmatic, business, and policy decisions. Since 1941, our teams have conducted groundbreaking studies, created and applied innovative methods and tools, and advanced principles of scientific integrity and collaboration. Today, government, corporate, and nonprofit clients around the world partner with us to transform increasingly complex information into useful knowledge.
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| WHO WE ARE: |
For over 80 years, NORC has evolved in many ways, moving the needle with research methods, technical applications and groundbreaking research findings. But our tradition of excellence, passion for innovation, and commitment to collegiality have remained constant components of who we are as a brand, and who each of us is as a member of the NORC team. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.
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| EEO STATEMENT: |
NORC is an affirmative action, equal opportunity employer that values and actively seeks diversity in the workforce. NORC evaluates qualified applicants without regard to race, color, religion, sex, national origin, disability, status as a protected veteran, sexual orientation, gender identity, and other legally protected characteristics.
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